Achiziție - Blanchete de acte de identitate din sistemul național de pașapoarte, permise de conducere și certificate de înmatriculare, inclusiv echipamente și produs program specializat pentru personalizarea acestora pentru perioada anilor 2022 - 2025

În cazul în care participarea sub forma unei asociații este posibilă, vă rugăm să confirmați aplicabilitatea criteriilor de asociere, așa cum este indicat mai jos
Cu referire la asociere conform Documentatiei standard de Achizitii nr. 115/2021 , a se vedea informatia solicitata (extras din documentatie):
15. Mai multe persoane juridice au dreptul să se asocieze în scopul depunerii unei oferte comune, de asemenea, fiecare asociat urmează să prezinte DUAE-ul separat. Asocierea trebuie prezentată în formă scrisă la solicitarea autorităţii contractante, odată ce a fost declarat în DUAE.
39. În cazul unei asocieri, cerinţele solicitate pentru îndeplinirea criteriilor de calificare şi de selecţie referitoare la situaţia economică şi financiară sau a capacităţilor tehnice şi profesionale pot fi îndeplinite prin cumul proporţional sarcinilor ce le revin fiecărui asociat.
40. În ceea ce priveşte criteriile privind cifra de afaceri, în cazul unei asocieri, cifra de afaceri medie anuală luată în considerare este valoarea generală, rezultată prin însumarea cifrelor de afaceri medii anuale corespunzătoare fiecărui membru al asocierii.
41. În ceea ce priveşte experienţa, pentru a se califica conform cerinţelor stabilite, asociaţiile trebuie să demonstreze o experienţă proporţională sarcinilor ce revin fiecărui asociat.
52. În cazul unei asocieri, garanţia pentru ofertă se depune de liderul asociaţiei.
64. În cazul asocierii conform pct.15, fiecare dintre aceştia îşi asumă obligaţia pentru oferta comună şi răspunde pentru orice consecinţe ale viitorului contract de achiziţie publică. Informaţia privind asocierea se prezintă completînd o anexa separata.

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Pct. 15, 39, 41, 52, 64 – se confirmă; pct. 40 – nu se confirmă.

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Dear Sirs,
Please indicate if an electronic auction will take place for this tender. If so, when and what are the conditions?
Thank you.

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According to point 21 of the Contract Notice, the electronic auction is not applied in the public procurement procedure.

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Dear Sirs,
according to point 17.11 of Annex 2, we need to provide at least one confirmation regarding the quality of delivery of goods and or provision of similar services ( for each lot separately.. )
Can we submit a reference letter issued by our customers?
Thank you

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According to the Tender documentation, the economic operators are obliged to provide a confirmation for the lot to which the offer is submitted. In case of submitting Tender Offers for both lots, it is sufficient to submit a single confirmation, provided that it refers to both objects of procurement of the 2 lots.

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Re. warranty period for blank docs.: Pls. confirm that warranty period starts with delivery of blank doc.

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We confirm that the warranty period for the blank forms starts to run from the date of their delivery.

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Dear Sirs,
Please kindly inform about the following:
-How many orders can be expected in one year? Are the mentioned amounts expected to be delivered in one or more shipments per year (there will be one or more orders)? What is the minimum and the maximum quantity of one order?
-When is the award decision expected approximately? It is important to know it because of the very long lead-time of the raw materials (paper, cover, chip), we have to indicate our needs to the providers in time.
-We would like to kindly ask you to prolong with at least 3 months the lead-time of the orders of this year (2022) due to the significant lack of chip which affects the whole world.
Thank you.

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We would like to inform you that the first order is fixed and shall be delivered according to the draft Contract. Subsequently, the annual delivery schedule will be negotiated between the parties, being flexible, but the deliveries shall be made at least twice a year. The minimum quantity for ordering passport blank forms shall be 100,000 pcs., the maximum - 250,000 pcs. The tender award decision shall to be taken in March-April this year. The delivery time has been set based on the needs of the Public Service Agency and cannot be extended.

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The quality control procedure shall be performed at the automated workplace of the operator of the Technical Control Section. Should we assume a Q&A station is needed per each SCP 60 Machine? So, at least 2 per machine, i.e. 10 in total as a minimum?

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Vă informăm că, potrivit art. 35 alin. (1) lit. a) din Legea nr. 131/2015 privind achizițiile publice, termenul de solicitare a clarificărilor se calculează de la data publicării documentației de atribuire și a constituit în cazul dat 9 zile. Astfel, termenul de solicitare a clarificărilor a expirat la data de 19.01.2022, ora 09:30.

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Va rugam sa ne comunicati care este valabilitatea Scrisorii de garantie bancara pentru participare cu oferta la procedura de atribuire a contractului de achizitie publica.

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Is there a printer for pin letters and envelops or shall it be offered by the bidder?

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Vă informăm că, potrivit art. 35 alin. (1) lit. a) din Legea nr. 131/2015 privind achizițiile publice, termenul de solicitare a clarificărilor se calculează de la data publicării documentației de atribuire și a constituit în cazul dat 9 zile. Astfel, termenul de solicitare a clarificărilor a expirat la data de 19.01.2022, ora 09:30.

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Could the authority consider a price indexation clause?

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Vă informăm că, potrivit art. 35 alin. (1) lit. a) din Legea nr. 131/2015 privind achizițiile publice, termenul de solicitare a clarificărilor se calculează de la data publicării documentației de atribuire și a constituit în cazul dat 9 zile. Astfel, termenul de solicitare a clarificărilor a expirat la data de 19.01.2022, ora 09:30.

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Dear sirs,
Please kindly inform about the following:
1. Would it be possible to recommend that the chip be placed in the cover rather than in the data page?
2. We would like to get information about the thickness of the cover material.
3. Regarding the passport cover: in the technical description one cover color is indicated: burgundy red.
Can we expect to produce only 1 type of "ordinary passport"? Do we have to deliver the entire quantity from this one type?
4. In the technical description of the passport’s data page in point 7.1.2.1., there is required a semi-transparent Diffractive Optically Variable Image Device (DOVID). Do we understand correctly that this DOVID element does not have to include metalized parts? (because the metalized parts cannot be laser-engraved)
5. In case of the passport: Does the tactile element have to appear on the data page or on the title page?
6. Inner pages: Does the manufacturer have a free hand in the design, or is there a specific idea for the design of the graphics? Can the variable graphics on page pairs be specified by the manufacturer, or will be there specific customer requirements for the design (e.g., displaying elements that change by page pair in the background)?
7. In the point 11.1.5. e.) the graphic feature printed with iridescent ink is mentioned. Does it refer to the OVI motif, or the iridescent ink motif? Should it be placed on the inner side of the back cover? Could you give us its exact size?
Thank you.

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1. A chip placed in the cover is not accepted, according to the Technical specification it shall be in PC (Polycarbonate page)
2. The thickness of the cover is indicated in the Technical specification.
3. According to the technical documentation, the colour must be burgundy red and the deliveries shall be preformed in accordance with the Annual Delivery Schedule.
4. Yes, it shall not include metalized parts.
5. According to point 7.1.2 the Data page and the Title page shall contain a tactile element for blind embossing (roughing). The Data page shall contain an embossed element with tactile effect (3D) that shall be applied during the personalization process.
6. The Public Services Agency has the draft design that shall be finalized with the winner of the public procurement procedure.
7. According to the Technical specification, point 11.1.5e., the graphic feature printed with iridescent ink shall be on the inner side of the cover. The size and design will be finalized with the winner of the public procurement procedure, as it is a design element.

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Dear Sirs,

Please inform us:
1. After the system is delivered, how many people are expected to be educated?
2. Is it necessary to develop a pilot or demo system that is also suitable for the personalization of the cards (ID-1 format) which includes chips?
3. Does the delivered system need to be able to personalize ID-1 format cards with and without chip? Is there a target date for when it should be suitable for ID-1 format chip cards, or should it work in parallel from a given date?
4. Please, give us the functional technical description of the ID-1 format cards with chip (e-ID).
Thank you.

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1. After delivery of the equipment, the technical and production team will be trained - up to 25 specialists in the field.
2. - 3. According to the Tender specifications, the system must be unique for all types of passport documents, including for ID-1 chip cards.
4. The eID chip card contains the same data for personalization as the ID card.
The eID card contains the NXP company’s chip, with the operating system MTCOS Pro 2.2 of the MASKTECH company.

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Dear Sirs,

Please inform what is the type of the machine which will be used for the personalization of the passports with PC data page?
Thank you.

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Dear Sirs,

Please confirm if security transportation is required for the transportation of the documents.
Thank you

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The delivery and transport conditions are indicated in the model of the contract published on the AIS RSAP (MTender).

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Dear Sirs,

Please inform what is the type of the machine which will be used for the personalization of the passports with PC data page?
Thank you.

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The equipment for the personalization of passports is the object of the procurement provided in the Lot no. 2.

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REF: Contract achizitionarea echipamente si produs program eng.signed
"The Supplier guarantees that he/she owns all the intellectual rights over the Equipment and the Program Product that allow their unlimited use by the Buyer, including the right to capitalize the Program Product except for its transmission to third parties."
Could you please explain what do you mean by "the right to capitalize the Program Product"?

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In accordance with the provisions of Law no. 139/2010 on copyright and related rights, “capitalization” - means any action related to the use in any form and in any way of the objects of copyright, related rights or other protected rights.

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I. Technical specifications of document blank type PA, ST MD 35-37603221-217:2021, general technical requirements, clause 6.6, page 33. It is required that laser perforation must be applied pages 3 to 34, however it is not mentioned that the back cover must also be laser perforated. Please confirm that back cover shall be perforated as well.
II. Technical specifications of document blank type PA, ST MD 35-37603221-217:2021, security features, clause 7.1.2.1., page 35. The DOVID is required to be semitransparent. Please explain the term semitransparent. Does it mean that DOVID shall contain metallized elements or does it mean that it shall be of a common yellowish shade?
III. Technical specifications of document blank type PA, ST MD 35-37603221-217:2021, security features, clause 7.1.2.1., page 35. Please confirm that raised (tactile 3D) laser engraving feature shall be created during personalization of the data page.
IV. Technical specifications of document blank type PA, ST MD 35-37603221-217:2021, the pages of the passport booklet, clause 11.2.1, page 43 and Personalization of data page, clause 12.3.1, page 46. The corresponding clauses state that PC card‘s title page shall include blind embossed tactile feature and that data page shall be personalized with information engraved in MLI. Please confirm that both sides of the PC card shall have surface embossed features. Please clarify whether data side of the PC card shall have more embossed structure elements in addition to MLI, otherwise please confirm that it shall be sufficient for the data side to contain only the MLI structure embossing.

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In 2.8 the reduction of the annual volume should be compensated in the following year but 2.9 needs clarification: How will be the process be in the last contract year in case of reduction?

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All supplies will be purchased and delivered by the end date of the contract.

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Technical specifications of personalization equipment "Requirements for travel passports' blank forms personalization equipment with polycarbonate-type data page". The impression after studying these requirements is that some of the requirements are taken from big centralized machine specifications and put into the requirements for totally contradicting desktop-type equipment. Accordingly, we have the following questions:
1) Clause 2 General requirements for the customization process. The first paragraph mentions technical terms "Stereo Laser Image (SLI)" and "ImagePerf®". Please explain why such requirements are listed, as the technical requirements for document blanks do not oversee usage of such technologies. Moreover, both of these technologies are proprietary technologies of certain companies and cannot be required in public procurement procedure unless the procuring organization ensures equal and transparent supply of those technologies to all participating bidders;
2) Clause 3 General equipment requirements. The second paragraph mentions "Modular system...". Such requirement is not compatible with the required desktop-type equipment therefore please remove it;
3) Clause 3 General equipment requirements. The third paragraph mentioned “The supply system shall allow continuous supplying without stopping the equipment” is not compatible with the requirement in second paragraph “The size of the equipment shall be such that the cost of its location is minimal, desktop-type equipment”. In fact, the continuous supply feature increases the size of the equipment and its space due to the place taken by the feeder and the exit stacker. Additionally, a manual supply equipment is more ergonomic as it is front operated, therefore it just needs the space for the operator to stand in front. On the contrary, a continuous supply equipment will need significant space for the operator to walk around on top of its way more important footprint. Therefore, we request to choose only one option (continuous or manual), and our suggestion is to keep manual, as it will take least space and cost;
4) Clause 3.1 The laser engraving module shall meet the following requirements. The fourth paragraph mentions “To allow engraving of CLI/MLI”. How should we understand this - "CLI and MLI" or "CLI or MLI"? Our comment is that the use of both CLI and MLI is not common on the same document, and we suggest to use only MLI;
5) Clause 3.1 The laser engraving module shall meet the following requirements. The fourth paragraph mentions “To allow engraving of CLI/MLI security feature in parallel with the alphanumeric engraving.” This requirement is not compatible with the requirement for small desktop-type equipment following a requirement in Clause 5. Equipment productivity requirement "Equipment productivity: minimum 60 blank forms / hour";
6) Clause 3.1 The laser engraving module shall meet the following requirements. The sixth paragraph mentioned “To be equipped with an exhaust system” is not relevant for a polycarbonate documents with laser personalization, because it does not generate any dangerous exhaust (unlike PVC documents). Accordingly, please remove this requirement;
7) Clause 3.1 The laser engraving module shall meet the following requirements. The seventh paragraph mentions “Adjustable resolution in the range of 300-1200 dpi”. 1200 dpi is more related to ink-jet printer, and too high for desktop-type laser engraving equipment. Therefore, please change this requirement to “Adjustable resolution in the range of 300-600 dpi”.
8) Clause 4. Technical requirements for the equipment management software. The seventh paragraph mentions “Control of the personalization machine, by displaying the degree of the machine's loading in the personalization site, including the possibility of activating and deactivating jobs, etc.” This requirement is not compatible with the requirement to have the possibility of manual loading of the blank forms. Accordingly, please remove this requirement.

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1) The requirements are optional and not mandatory.
2) The modular system is compatible with the desktop-type equipment, respectively the given requirement cannot be removed.
3) The Public Services Agency maintains the given condition, according to the Tender Specifications.
4) CLI/MLI – to read CLI or MLI (Changeable or Multiple Laser Image) - is a common name for these security features. According to the Technical specification we are usingMLI.
5) It is required the equipment that includes CLI/MLI (Changeable or Multiple Laser Image) of any dimension, and it must meet the technical requirements provided for in the Tender Specifications regarding the productivity of not less than 60 blank forms per hour, which must personalize consecutively the alphanumeric fields and photo image using MLI.
6) According to the Tender Specifications.
7) According to the Tender Specifications.
8) According to the Tender Specifications.

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I. Technical specifications of document blank type PA, ST MD 35-37603221-217:2021, general technical requirements, clause 6.6, page 33. It is required that laser perforation must be applied pages 3 to 34, however it is not mentioned that the back cover must also be laser perforated. Please confirm that back cover shall be perforated as well.
II. Technical specifications of document blank type PA, ST MD 35-37603221-217:2021, security features, clause 7.1.2.1., page 35. The DOVID is required to be semitransparent. Please explain the term semitransparent. Does it mean that DOVID shall contain metallized elements or does it mean that it shall be of a common yellowish shade?
III. Technical specifications of document blank type PA, ST MD 35-37603221-217:2021, security features, clause 7.1.2.1., page 35. Please confirm that raised (tactile 3D) laser engraving feature shall be created during personalization of the data page.
IV. Technical specifications of document blank type PA, ST MD 35-37603221-217:2021, the pages of the passport booklet, clause 11.2.1, page 43 and Personalization of data page, clause 12.3.1, page 46. The corresponding clauses state that PC card‘s title page shall include blind embossed tactile feature and that data page shall be personalized with information engraved in MLI. Please confirm that both sides of the PC card shall have surface embossed features. Please clarify whether data side of the PC card shall have more embossed structure elements in addition to MLI, otherwise please confirm that it shall be sufficient for the data side to contain only the MLI structure embossing.

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I. Punching of pages 3-34 – Yes, but punching of the cover – No.
II. Yellowish shade.
III. Yes.
IV. The point 11.2 from Technical Specification ST MD 35-37603221-217:2021 is confirmed. Both sides of the polycarbonate (PC) card contain embossing elements. The side of the card (PC) - the data page contains embossing elements and MLI elements.

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În cazul participării nerezidenților, anunțul dumneavoastră de licitație precizează că participarea nerezidenților este permisă, dar nu descrie procedura de participare. Vă rugăm să oferiți clarificari cu privire la participarea nerezidenților.

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Participarea nerezidentelor în cadrul procedurilor de achiziții publice sunt reglementate în conformitate cu art. 16 din Legea nr. 131/2015 privind achizițiile publice.

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