Achiziție - Achiziționarea serviciilor de elaborare a studiului de fezabilitate și a documentației specifice pentru implementarea Sistemului Național de Avertizare a populației-Repetat

Are there already existing system components or architectures that need to be considered?

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The related aspect to the existence of some system components or architectures that should be taken into account, will be determined as a result of consultations with the interested entities in the process of elaboration the feasibility study by the Provider.

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In the SPECIFICATIONS document concerning procurement of services for the development of
Feasibility Study and specific documentation for implementation of the National Public Warning System, and specifically in paragraph 6.2, it states that "Workshops and consultation sessions are to be held with interested entities/institutions - from the date of registration of the contract until final acceptance". Can you please specify whether these workshops and sessions need to be physical (local presence), or can they be through Microsoft Teams or other online communication system? Could you maybe advise during which exact parts of the time-table you wish to have physical meetings, provided that online meetings are not sufficient? In case of physical meetings, will the responsible Authority cover the travelling, accommodation and transport costs? Please note that when we delivered the similar works to the Republic of Cyprus back in 2021, all stakeholders' communication was done online, with the assistance of the responsible Authority. Can this apply to the Moldova case?

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It is recommended that the workshops with interested entities, to take place physically depending on the complexity of the topics addressed, also they can be organized online. The schedule of the physical meetings will be established by the Service Provider and come from the Activity Plan developed by the Service Provider according to the provisions of point 6.5 and point 6.6 of the Specifications. All expenses for the organization and face-to-face workshops will be borne by the Provider, including travel, accommodation and transportation costs for the provider's experts. If necessary, the Beneficiary will provide assistance and support that do not foresee any costs on all aspects during the entire period of execution of the purchase contract.

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Can you confirm that the documents you require for the bid are ONLY the ones included in the Table in item 16 of the Notice of Participation? I am referring to Section I Compulsory to upload in SIA RSAP (1-6), and Section II Requested supporting documents related to the offer and those contained in the DUAE (7-11). Bear in mind that in our case for item 8 of the said Table that is Lack of arrears to the national public budget has been prepared by our Tax Authority in Cyprus and it is only in Greek language. Will this be sufficient?

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In accordance with the provisions of para. (4), art. 65 of the Law of the Republic of Moldova no. 131 of 04/03/2015 regarding public procurement, the presentation of the offer involves the submission in a common set of the technical proposal, the financial proposal, the DUAE and the guarantee for the offer.
At the same time, all other qualification documents with a mandatory level of presentation will be presented with the offer and will be considered a component part of the offer.
As a result, the Offer, written and signed electronically, is presented in accordance with the requirements set out in the award documentation using SIA "RSAP" platform "achizitii.md".
If necessary, the Contracting Authority, at the stage of examination, evaluation and comparison of the offer, has the right to ask the offeror only for written explanations on his offer, if the information and documents presented are incomplete, or, as the case may be, the supporting documents related to the DUAE.
Supporting documents presented in the other language than it was requested, will be accompanied by an English translation confirmed by the participant's electronic signature.

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Can you confirm that what you require is a copy of the bank guarantee to be prepared by the Bank of Cyprus and that needs to be valid for 90 days from the date of submission? This would mean to remain valid until 30 September 2024, correct? And also please confirm that we use the template found under Annex 9. Is this right?

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According to the requirements of the award documentation, the guarantee for the offer is requested in the amount of 2% of the value of the offer without VAT, which will be established to the account indicated in the requirement 4 of point 16 of the Notice of Participation.
The contracting Authority will return the guarantee for the offer, in the following cases:
a) expiration of the validity period of the guarantee for the offer;
b) the conclusion of a public procurement contract and the submission of the guarantee of good execution of the contract, if such a guarantee is provided for in the award documentation;
c) suspending the tender procedure without concluding a public procurement contract;
d) retiring the offer before the deadline for submission of offers expires, if the award documentation does not provide for the inadmissibility of such retire.
The contracting authority will retain the performance guarantee in the following cases:
a) the economic operator retires or modifies the offer after the deadline for submission of offers has expired;
b) the winning bidder does not sign the public procurement contract;
c) the guarantee of good execution of the contract is not submitted after accepting the offer or any condition, specified in the award documentation, is not executed before the signing of the public procurement contract.

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Is the winning vendor of the feasibility study for this tender eligible to apply for and potentially secure the subsequent PWS implementation contract?

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In accordance with the provisions of the Law of the Republic of Moldova no. 131 of 03.04.2015 on public procurement, it is not allowed for a Feasibility Study Provider or who offered opinions, suggestions or recommendations to the contracting authority at the market consultation stage or participated in the drawing up of the award documentation, to subsequently apply to the procurement procedure of the PWS system because it can cause the conflict of interest.

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Are there any current or planned legal or other obligations for mobile device manufacturers and the manufacturers of their operating systems to participate by providing information at the start of the study? If not, how will it be ensured that this information can be collected promptly as part of the project?

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In accordance with the provisions of the Law of the Republic of Moldova no. 148 of 09.06.2023 regarding the access of public interest information, the right of the access to the public interest information, any individual or legal person has, in the forms and conditions provided by the law. At the same time, it should be noted that the information of the public interest is communicated to the applicant from the moment it is available to be communicated, no later than 10 days from the date of registration of the request. At the same time, in the case of consultations with physical presence or online format with the interested entities, they must be carried out with the presence of the representatives of the Beneficiary, and in the case of requests via email, the Beneficiary must be present in the copy.
Also, on this aspect the Beneficiary will provide all the necessary support to obtain the requested information.
This working model will reduce the risks related to the access to the necessary information requested from the interested entities and the Provider, and the Beneficiary will be aware of all impediments/problems appeared in this process.

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Why is this compulsory and how in the case of a not successful offer on our side would this amount be reimbursed to us?

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According to requirements of the award documentation, the guarantee for the offer is requested in the amount of 2% of value of the offer without VAT, which will be established to the account indicated in requirement 4 of point 16 of the Notice of Participation.
The contracting authority will return the guarantee for the offer, in the following cases:
a) expiration of the validity period of the guarantee for the offer;
b) the conclusion of a public procurement contract and the submission of the guarantee of good execution of the contract, if such a guarantee is provided for in the award documentation;
c) suspending the tender procedure without concluding a public procurement contract;
d) retiring the offer before the deadline for submission of offers expires, if the award documentation does not provide for the inadmissibility of such retire.
The contracting authority will retain the performance guarantee in the following cases:
a) the economic operator retires or modifies the offer after the deadline for submission of offers has expired;
b) the winning bidder does not sign the public procurement contract;
c) the guarantee of good execution of the contract is not submitted after accepting the offer or any condition, specified in the award documentation, is not executed before the signing of the public procurement contract.

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It is not specified here how many interfaces are to be realised and which functions and/or data they are to provide. Can you provide more precise requirements for the interfaces? Is there already an existing number of known interfaces?

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The number of interfaces and functions / exchange of data must be established, described and proposed in the Feasibility Study and technical requirements by the Provider. The technology that will be found in the feasibility study must allow the interconnection and exchange of data with both existing and future systems.

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The requirement for an infrastructure that enables the use of AI makes many possible applications for AI components conceivable (spelling correction, automated suggestion of entire warning texts, suggestion of recommended actions, data-analysis, etc.). What should AI be able to be used for?

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The technology that will be proposed in the feasibility study must allow the integration of Artificial Intelligence elements. AI elements/components which will be used must be established, described and proposed in the Feasibility Study and the technical requirements

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Are there any current or planned legal or other obligations for the MNOs to participate by providing information at the beginning of the study? If not, how will it be ensured that this information can be collected promptly as part of the project?

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In accordance with the provisions of the Law of the Republic of Moldova no. 148 of 09.06.2023 regarding the access of public interest information, the right of the access to the public interest information, any individual or legal person has, in the forms and conditions provided by the law. At the same time, it should be noted that the information of the public interest is communicated to the applicant from the moment it is available to be communicated, no later than 10 days from the date of registration of the request. At the same time, in the case of consultations with physical presence or online format with the interested entities, they must be carried out with the presence of the representatives of the Beneficiary, and in the case of requests via email, the Beneficiary must be present in the copy.
Also, on this aspect the Beneficiary will provide all the necessary support to obtain the requested information.
This working model will reduce the risks related to the access to the necessary information requested from the interested entities and the Provider, and the Beneficiary will be aware of all impediments/problems appeared in this process.

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It states within the SPECIFICATIONS document in paragraph 9.3 that "All bids, correspondence and tender documents must be submitted into English or Romanian". At the same time in paragraph 10.3, it states that "Documentation will be prepared into English and Romanian". What is it at the end? Is it English or Romanian, or, English and Romanian? Please clarify.

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Bidders from the Republic of Moldova can submit the offer in Romanian. Non-resident bidders submit the offer in English, and if the documents are in another official language or the offer's official language, they must attach an English translation.
Upon execution of the Purchase Agreement, the deliverable will be mandatory in two languages, English and Romanian.

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Our company, a RESIDENT OF UKRAINE, is going to participate in above mention procurement.
The terms and conditions of the tender documentation provides for signing the documents of the bidder's tender offer by electronic signature of the authorised person.
Taking into account that our company is a non-resident of Moldova, electronic signature of authorised person is issued by Ukrainian certified center on the territory of Ukraine in accordance with the Ukrainian legislation, and it is not valid on the territory of Moldova.
Ukrainian electronic signature does not work with the resource https://msign.gov.md and accordingly it is impossible to check it.
Accordingly, our company cannot sign the tender offer documents by electronic signature. Is it possible to sign our tender offer documents with an original (wet) signature and a seal and upload their scanned originals to the electronic platform?

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The mandatory offer will be signed electronically and at the same time, the link will be attached to the official page of the non-resident where the authenticity of the electronic signature can be verified.
In case of deficiencies, you can request support on the link https://support.achizitii.md/article-categories/pentru-furnizori/

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Could you please clarify the following points:
What is the deadline for having the guarantee amount deposited in the specified account(s)?
Is it acceptable to provide a bank guarantee for the specified amount instead of a direct deposit?
Thank you for your assistance.

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The guarantee for the offer in the amount of 2% of the value of the offer without VAT must be submitted to the bank details indicated in the award documentation.
The guarantee for the offer will be established until the opening of the offers and with the submission of the offer, the confirmation of the establishment of the guarantee for the offer will also be uploaded because it is a component part of the offer.
Additionally, you can see in the clarifications above a similar answer.

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