Achiziție - Echipamente specializate de personalizare a pașapoartelor/documentelor de călătorie cu pagina de date din policarbonat
Achiziție Agentia Servicii Publice
Informație generală
Conform cerințelor tehnice din Anexa la Anunțul de participare (Cerințe tehnice privind Echipamentul (sistemul) specializat de personalizare a pașapoartelor/documentelor de călătorie cu pagina cu date din policarbonat)
Surse de finanțare
suma planificată 44,303,214.00 MDL
Detalii achiziție
Documente
Persoană de contact
Clarificări
In the context of the tender procedure indicated in the document “procurement notice.signed”, the PSA requires a direct cash deposit for the bid security and the performance guarantee.
We would kindly ask you to also allow a bank guarantee for the Bid Security and Performance Security in this procedure and to provide the Forms Annex no. 9 and 10 accordingly.
The Bidder should submit the offer in accordance with the requirements of tender documentation.
Which interface (e.g. Web Service, Files, ...) to the integrated operating system is supported by the national document production system?
The integrated operating system is based on files interfaces.
Which data format (e.g. XML, JSON, ...) is supported by the national document production system for the purpose of data exchange with the integrated operating system?
The data format regarding the personalization and reporting works will be in XML format (min. UTF-8 (mandatory), Unicode (optional)). (specified in II. Functional technical requirements of personalization equipment)
Annex to the Procurement Notice
I. The main components of the specialized equipment (system):
Point 6 - "Inkjet printing unit: for applying the photograph and personal data onto the observation page (page 3) of the passport. This unit should contain a DoD Inkjet industrial printer, using inks CMYK and UV to print on the observation page (page 3) in full color and full color UV or monochrome UV"
Contradicts with:
IV. Technical requirements for the Inkjet Printer system:
• Type: Drop on Demand printer (DoD).
• Resolution: minimum 600 dpi.
• Number of colors: 4 (yellow, magenta, cyan, black) and support of full color UV or monochrome
UV printing.
Point 6 states the equipment should contain 5 colors (CMYK +UV), while the technical requirements ask for a number of 4 colors.
Which point should be considered in the preparation of the quote?
Both points of requirements are referred to 5 number of colors as a minimum, it could be a case with 4 visible colors (CMYK) + 1 UV monochrome, or with more quantity of colors - 4 visible (CMYK) + full UV colors.
The systems will be delivered and installed at the defined premises. They will come with an open, well-documented interface that will enable the entity to perform personalization, including chip personalization of the document. Could you please define the expected scope for the integration and adaptation required from the supplier of the to-be-delivered systems with the existing operating system?
The expected scope for the integration and adaptation required from the supplier of the to-be-delivered systems with the existing operating system consist in the following delivery:
• Integration documentation
• SDK (software development kit) as well as software emulation of perso equipment in order to ease the integration in perso system
• Time and effort in support of the integration of the perso equipment in the personalization system, directly to the development team of the perso system supplier
The Supplier shall provide time and effort for:
- pre-integration by perso system supplier within the premises of the perso equipment supplier (pre-FAT)
- FAT in supplier premises, in presence of the Buyer
- SAT in buyer premises
Also, the Supplier shall specify the quantity of booklets required at every step of set-up, calibration, test and acceptance of the equipment.
In order to define the configuration of the equipment ( CMYK + UV Monochrome OR RGB (UV) + black, others) please provide the different passport layouts for Page 3. Images will be the best way to understand the needed configuration
Please find the layout by following the link:
https://asp.cloud.gov.md/index.php/s/ack8JcwbtjfEHnE
Please confirm that the identification of the book will be done by reading the barcode printer on a label located at the outside back cover
The identification of the booklet will be done by reading the barcode printer on a label located at the outside back cover or by reading the pre-programmed number from the chip
Could you please clarify the requested encoding time? This information is crucial for the configuration of the equipment
For the encoding process we expect the time between 20 sec and 25 sec.
The customs time is variable. We request the entity to clarify this is considered this time to be out of the 15 working days
Yes, the time for customs clearance is considered outside the 15 working days
It is stated in the Annex to the Procurement that configuration and personalization of different passports must be done by the supplier. Please kindly provide how many different passport types is the entity considering and please share the different layouts to understand the amount of data to be personalized on pages 2 and 3. Images will be the best way to get this information
For all types of passports, please take into consideration the layout by accessing the link: https://asp.cloud.gov.md/index.php/s/ack8JcwbtjfEHnE
The throughput of the equipment is driven by the amount of data personalized. We request the entity to provide the layout to be considered for this 100 passport per hour requirement. Layout for page 2 and 3
For all types of passports, please take into consideration the layout by accessing the link: https://asp.cloud.gov.md/index.php/s/ack8JcwbtjfEHnE
Please confirm this refers to 30% on top of the defined budget of 44 303 214,00 MDL
Yes, the bid price should not exceed by more than 30% the estimated budget of the acquisition – 44 303 214,00 MDL.
Can you confirm that an Adobe digital signature is valid in the Republic of Moldova as it meets the Moldovan regulatory requirements? We understand that Moldova recognizes electronic signatures from EU member states, including those with a public key qualified certificate. Therefore, we believe that all documents signed electronically in the EU, including with Adobe digital signatures, will have the same legal value as those signed according to Moldovan law. This means that legalization and apostille are not needed for European documents if a digital signature is used. If Apostille is needed for specific documents please share a list of these.
1. As per the requirement set out in the Procurement Notice (Annex no. 2), point 17, column „Way of demonstrating the fulfilment of the criterion/requirement” of the table, the documents submitted as part of the bid should be „copies of the hand-signed paper document without the application of the electronic signature or the document confirmed by electronic signature of the economic operator.
(electronic signature recognized on the territory of the Republic of Moldova)”
Republic of Moldova is not an EU member country and the Apostille is needed for the Documents issued by judiciary bodies and courts, as well as documents issued by notaries and for the Certificates issued by registry offices etc.
Could you please provide the template for Annex 9 and Annex 10, which pertain to bid validity and bid performance respectively?
As per the requirement set out in the Procurement Notice (Annex no. 2), point 18 and point 19 the Bid Security and the Performance security should be transferred to the account of the contracting authority.
We kindly request the entity to confirm that the mentioned annexes will only need to be provided in case it is applicable for the offered solution.
The Annexes no. 11 and 15 shall be submitted in case it is applicable, as per the information provided by the bidder in Chapter II. Information concerning the economic operator of the ESPD.
We kindly request the entity to confirm that the mentioned annexes are not requested for this tender process. In case any of these is requested please provide the details
The Annexes that shall be completed and submitted are indicated in the Table under point 17 of the Procurement Notice (Annex no. 2).
Also, please check the points 42 and 43 of the published STANDARD DOCUMENTATION for public procurement of goods and services (Annex no. 1) for more information regarding Annexes 16, 17, 18, 19, 20.
Annexes no. 25 and 25 are not related to the bid submission stage.
We kindly request the entity to confirm that the mentioned annexes are not requested for this tender process. In case any of these is requested please provide the details
The Annexes that shall be completed and submitted are indicated in the Table under point 17 of the Procurement Notice (Annex no. 2).
In Annex 2 there is a reference to Annex 21 which has not been provided. Please confirm as stated on CONTRACT Annex 24 Clause b, that only the following documents will be considered parts of the Contract and tender process:
a) Annex no. 1 - Technical Specifications;
b) Annex no. 1.1 - Technical requirements for the Specialized equipment (system) for personalizing passports/travel documents with polycarbonate data page;
c) Annex no. 2 - Price Specifications.
Annex no. 21 is not applicable for this tender and there is no reference to it in the Procurement Notice (Annex no. 2)
The Contract-Template (Annex no. 24) foresees only 3 annexes (no. 1 (as per Annex no. 22), 1.1 (as per the Annex to the Procurement Notice) and no. 2 (as per the Annex no. 23))
Based on clause 2.1 of Annex 24, the entity is requesting that machines be delivered before 01.12.2025. Could you please share your planned schedule to ensure this is possible? What is the delivery time for the equipment after signing the contract? when is the contract signature planned?
The estimated timeline for the contract signing is set for May - June 2025. The delivery of the equipment, along with their integration / adaptation, is scheduled to be completed by December 1,2025
Considering the significant amount of the project, we request the entity to consider the following payment terms, which are in line with the delivery of personalization equipment in today's market:
Fifty percent (50%) upon receipt of the order, as a down payment.
Forty percent (40%) upon completion of the Factory Acceptance Test (FAT) of the system(s). With issued by The buyer of an LC ,30 days after signing the contract.
Ten percent (10%) upon completion of Considering the significant amount of the project, we request the entity to consider the following payment terms, which are in line with the delivery of personalization equipment in today's market:
Fifty percent (50%) upon receipt of the order, as a down payment.
Forty percent (40%) upon completion of the Factory Acceptance Test (FAT) of the system(s). With issued by The buyer of an LC ,30 days after signing the contract.
Ten percent (10%) upon completion of Act of delivery-receipt of the Goods. With issued by The buyer of an LC ,30 days after signing the contract.
By implementing these payment terms, we aim to ensure a smooth and timely delivery process. Please let us know if you have any questions or require further clarification. With issued by The buyer of an LC ,30 days after signing the contract.
By implementing these payment terms, we aim to ensure a smooth and timely delivery process. Please let us know if you have any questions or require further clarification
The Bidder should prepare the quote in accordance with the requirements outlined in the tender documentation